Great Mercy Academy of Cavite Inc.

​

Article VII

Powers, Duties and Responsibilities of the SPG / SSG

​

Section 1.         The SPG / SSG shall be the highest governing body of the students.
 

Section 2.         The SPG / SSG shall have the following functions and responsibilities:

                          2.1 To uphold and enforce the provisions of the Supreme Pupil Government / Supreme Student Government By-Laws                                  and Constitution;

                          2.2 To support and to promote the ideals, principles, thrusts, and objectives of the SPG / SSG, the School, and the                                          Department of Education;

                          2.3 To ensure fair, efficient, and effective delivery of services to student body;

                          2.4 To formulate and to recommend programs that will address relevant issues and concerns of the students;

                          2.5 To plan, to implement, and to enforce policies designed to protect and promote the students’ rights and welfare;

                          2.6 To monitor and evaluate the students’ activities in the school and in the community;

                          2.7 To create committees as may be necessary to address the needs of the students;

                          2.8 To make recommendations to school authorities regarding student matters, affairs, and activities;

                          2.9 To serve as a representative of the students in voicing their opinions, suggestions and grievances;

                          2.10 To in the crafting and formulation of School Improvement Plans (SIPs);

                          2.11 To act as a Coordinating Council of all co-curricular organizations in the School;

                          2.12 To have such powers and duties as the school authorities and the student body may, from time, grant or                                                  delegate, consistent with stated principles, objectives, and school policies;

                          2.13 To spearhead all DepEd driven thrusts, projects, programs, and activities of the SPG / SSG;

                          2.14 To monitor and to coordinate with the Supreme Pupil Government / Supreme Student Government Commission                                      on Elections every election period;

                          2.15 To monitor and to coordinate elections of other recognized campus co-curricular organizations;

                          2.16 To recommend to the School Head the granting, renewal or revocation of accreditation of campus student                                                organizations;

                          2.17 To turn over financial assets, papers, documents, properties, and other responsibilities to the incoming SPG /                                          SSG Officers; and,

                          2.18 To submit financial and accomplishment reports to the school authorities on a monthly basis. A terminal report                                      must be submitted to the school authorities and the incoming SPG / SSG Officers during the turn-over or                                                  responsibilities.

​

​

Article IX

Duties and Functions of Student Government Officers

​

Section 1.        The SPG / SSG President shall be the chief executive officer of the SPG / SSG. He / She shall have the following duties:

                         1.1. Officially represent the student body at any function on or off the campus;

                         1.2. Preside over all meetings and / or may designate another officer to preside for a specific meeting;

                         1.3. Serve as ex-officio member of all executive committees;

                         1.4. Enforce this Constitution, By-Laws, and other regulations that may be promulgated;

                         1.5. Sign all the official minutes, project proposals, resolutions, correspondences, and other official papers of the SPG                                   / SSG;

                         1.6. Represents the SPG / SSG or designate his / her representative for any external or internal affairs / functions;

                         1.7. Head the coordinating Council of School Co-Curricular Organizations;

                         1.8. Implement SPG / SSG programs and projects;

                         1.9. Create Ad Hoc Committees, as the need arises. The Chairperson of which shall be appointed by the SPG / SSG                                        President; and,

                         1.10. Perform other functions inherent and incidental to his / her office.

 

Section 2.        The Vice-President shall have the following duties:

                         2.1. Assist the President in all matters where his / her assistance is necessary;

                         2.2. Assume the Office of the President should the position become vacant;

                         2.3. Supervise members in planning and arranging meetings, or programs of activities;

                         2.4. Head the Internal Affairs Committee, conceptualize programs, projects, and plan activities with the Grade Level                                       Councilors / Representatives; and,

                         2.5. Perform other duties assigned by the SPG / SSG.

 

Section 3.        The Secretary shall have the following duties:

                         3.1. Keep accurate records of the minutes and document proceedings in every meeting;

                         3.2. Keep a file of all the pertinent documents and papers of the SPG / SSG and make them accessible to the student                                     body;

                         3.3. Provide immediate documentations and reports for every implemented project;

                         3.4. Call and prepare all notices of SPG / SSG meetings;

                         3.5. Head the SPG / SSG Secretariat; and,

                         3.6. Perform other duties assigned by the SPG / SSG.

 

Section 4.        The Treasurer shall have the following duties:

                         4.1. Keep all financial records of the SPG / SSG and be the one responsible for any information related to the student                                   activity fund;

                         4.2. Serve as the disbursing officer of all the SPG / SSG’s funds;

                         4.3. Prepare the annual budget of the SPG / SSG;

                         4.4. Prepare the accurate and transparent financial reports every month, after every activity, and at the end of the                                         term;

                         4.5. Formulate pertinent financial guidelines for the organization;

 

Section 5.        The Auditor shall have the following duties:

                         5.1. Certify the legitimacy and correctness of the disbursement of funds;

                         5.2. Audit all expenditures of the SPG / SSG;

                         5.3. Assist the Treasurer in formulating guidelines and reports;

                         5.4. Keep and update the inventory of all SPG / SSG’s property.

                         5.5. Act as the assistant head of the Financial Committee; and,

                         5.6. Perform other duties assigned by the SPG / SSG.

 

Section 6.        The Public Information Officer shall have the following duties:

                         6.1. Disseminate and promote the thrusts and objectives of the SPG / SSG;

                         6.2. Build and maintain a credible image for the SPG / SSG;

                         6.3. Take charge in promotion of SPG / SSG projects and activities;

                         6.4. Head the Publicity Committee; and,

                         6.5. Perform other duties assigned by the SPG / SSG.

 

Section 7.        The Peace Officer shall have the following duties:

                         7.1. Help the presiding officer in maintaining peace and order during the meetings;

                         7.2. Act as disciplinary officer, if necessary;

                         7.3. Maintain peace and order within the premises of the school;

                         7.4. Act as chief peace officer and over all Sergeants-at-arms of subordinate organizations and classes;

                         7.5. Chair the Students’ Welfare Committee and appoint its members; and,

                         7.6. Perform other duties assigned by the SPG / SSG.

 

Section 8.        The Grade Level Chairperson / s shall have the following duties:

                         8.1. Act as the grade level head coordinator of all SPG / SSG programs and projects to the Grade Level Councilors / s                                    Representative /s of his / her grade level;

                         8.2. Perform other duties assigned by the SPG / SSG.

 

Section 9.        The Grade Level Councilor / s and Representative / s shall have the following duties:

                         9.1. Represent his / her grade level in all of the meetings of the SPG / SSG;

                         9.2. Serve as the grievance desk for their respective grade level;

                         9.3. Conceptualize and implement programs and projects, recommend policies for their respective grade level;

                         9.4. Assist in the effective implementation of the SPG / SSG’s programs and projects; and,

                         9.5. Perform other duties assigned by the SPG / SSG.

​

​

​

The articles above is based on the Constitution and By-Laws of the Supreme Pupil Government (SPG) and Supreme Student Government (SSG). DepEd order no. 47, series of 2014

​